TO: Interested School Ministry FROM: Jim Bramer
FILE: 0740-07/qbsam
RE: School Sample & Chart of Accts & Trial Balance DATE: April 27, 2008
Below is the combined QB Sample School Chart of Accounts and Trial Balance as of October 31, XXX0. Link to 0749-07 for other QB School Samples.
QB Type Acct Number & Title Debit
Credit
Bank 1110 Credit Union Savings
26.19
Bank 1120 · Credit Union Checking Account
11,694.41
Bank 1125 · Credit Union Maximizer Acct
10,012.05
Bank 1126 · Payroll Clearing
989.91
Bank 1160 · Petty Cash
85.00
Acct Rec 1510 · ScharAge - Current Year
37,363.12
Acct Rec 1511 · Schar - PrePaid Adjustment
46,434.00
Acct Rec 1515 · Schar - PreSchool
1,811.15
Acct Rec 1520 · Schar - Summer Activities
199.00
Acct Rec 1525 · Schar - Prior Years
4,489.09
Acct Rec 1527 · Schar - Prior Year Offset
4,489.09
Other Asset 1490 · Due From Church
1,257.79
Other Asset 1700 · SCRIP Clearing
1,419.00
Other Asset 1400 · Due From Employee #1
5,931.22
Other Asset 1450 · Due From Employee #2
500.00
Other Asset 1900 · In and Out Clearing
0.00
Acct Pay 2100 · Accounts Payable
0.00
CrCard 2300 VISA Payable - School
6.24
OthCurr Liab 2510 · Federal Taxes Withheld/Clearing
0.00
OthCurrLiab 2511 · State Taxes Withheld/Clearing
0.00
OthCurrLiab 2512 · Soc Sec Withheld/Clearing
0.00
OthCurrLiab 2513 · Staff Tuition Clearing
0.00
OthCurrLiab 2999 · Schar PrePaid
46,434.00
OthCurrLiab 7539 · Next Yr Tuition/Fees
0.00
OthCurrLiab 7540 · Next Yr Registration
0.00
OthCurrLiab 7541 · Summer Activities Income Clearing
0.00
OthCurrLiab 7543 · Summer Activities Expense Clearing
0.00
OthCurrLiab 7545 · Summer XXX1 Salary Accrued
2,833.00
TermLiab 2500 · Due Credit Union B4 7-1-XXX0
43,171.99
TermLiab 2501 · LOC Borrowings This Year
3,500.00
TermLiab 2505 · Principal Retired This Year
6,595.99
Equity 7501 Special Purpose Funds #1
375.60
Equity 7534 · School Auxiliary Bank Accts
0.00
Equity 7537 · Special Purpose Fund #2
8,581.53
Equity 7550 · Student Council Funds
977.62
Equity 7560 · Chapel Offering Funds
2,906.88
Equity 9899 · GPFund Debt Retirement Offset
8,675.99
Equity 9900 · Accum loss thru June xxx8
27,954.21
Equity 9901 · Loss June xxx9
22,454.96
Equity 9902 · Loss June xxx0
52,985.21
Equity 9903 · Prior Yr Bad Debt Collections
10,352.66
Income 3100 · School Tuition Billed
165,902.62
Income 3102 · Scholarship Allowed
2,196.04
3109 Est Bad Debts 3110 · School Registration -After 7/1/xxx0
8,545.00
Income 3120 · School Registration -B4 6/30/xxx0
14,050.00
Income 3130 · 8th Grade Grad Fee
440.50
Income 3140 · Music Fees
53.00
Income 3300 · Day Care
14,652.50
Income 3400 · Hot Lunch
5,702.62
Income 3500 · Summer Math Class
120.00
Income 3600 · Regular School Misc.
657.36
Income 3650 · Scrip Proceeds
1,297.22
Income 3700 · Interest
70.37
Income 3750 · Late Charges Billed
990.00
Income 3760 · General Donation Income
167.69
Income 3800 · Preschool Tuition
32,196.24
Income 3810 · Preschool Registration
1,375.00
Income 3820 · Preschool Other Income
304.10
Income 3900 · Summer Activities after-7/1/XXX0
33,151.00
Income 3910 · Summer Activities B4 6/30/XXX0
12,465.88
Income 3920 · Summer Activities - Other Income
639.65
Expenses 4020 · Salaries
87,883.38
Expenses 4021 · Substitute Salaries
1,482.00
Expenses 4030 · FICA
13,449.83
Expenses 4040 · Medical insurance
14,051.70
Expenses 4050 · Workman's Comp Insurance
1,447.30
Expenses 4060 · Life Insurance
267.50
Expenses 4061 · Payroll Service
1,340.08
Expenses 4071 · Honorariums
157.50
Expenses 4110 · Parking Lot Rent
240.00
Expenses 4150 · Maintenance Supplies
5,456.43
Expenses 4170 · Property Insurance
3,278.48
Expenses 4190 · Utilities
13,266.62
Expenses 4210 · Regular School Books
13,883.92
Expenses 4220 · Teachers Supplies/Exp
1,567.72
Expenses 4221 · Regular School Equipment
555.50
Expenses 4230 · School Nutrition
733.47
Expenses 4235 · Student Activities
80.00
Expenses 4240 · Student Insurance
2,124.00
Expenses 4251 · Identified Expense
288.00
Expenses 4260 · Sports
669.21
Expenses 4262 · Electives
697.98
Expenses 4270 · Sick Room Supplies
72.40
Expenses 4271 · Year Book Fees
2,624.69
Expenses 4290 · Misc. Expense
584.87
Expenses 4310 · Gasoline
115.11
Expenses 4340 · Buses Chartered
117.73
Expenses 4420 · Advertising
8,605.96
Expenses 4430 · Office Supplies
486.22
Expenses 4441 · Bank Charges
187.74
Expenses 4442 · Check Charges-Parents
105.00
Expenses 4443 · Credit Card Charges
348.51
Expenses 4450 · Computer class
1,296.19
Expenses 4451 · Duplicating Expense
738.49
Expenses 4452 · Postage
966.60
Expenses 4453 · Copier Expense
1,075.80
Expenses 4454 · Special Paper Expense
230.09
Expenses 4455 · Special Expenses
329.92
Expenses 4460 · Professional Services
197.17
Expenses 4462 · Developmental Expenses
300.00
Expenses 4470 · Misc. Administration
33.03
Expenses 4480 · Conference Expense
649.00
Expenses 4481 · Organizational Fees
1,387.00
Expenses 4490 · Daycare Salaries
7,203.21
Expenses 4491 · Daycare Supplies
44.27
Expenses 4512 · Preschool Salaries
20,177.64
Expenses 4520 · Preschool Supplies
124.52
Expenses 4523 · Preschool Advertising
836.60
Expenses 4529 · Preschool Mortgage
6,705.08
Expenses 4540 · Preschool Utilities
870.36
Expenses 4550 · Preschool Nutrition
612.65
Expenses 4555 · Preschool Lunch
32.39
Expenses 4560 · Preschool Maintenance
449.60
Expenses 4570 · Preschool Misc.
684.50
Expenses 4610 · Hot Lunch Food
3,740.15
Expenses 4614 · Hot Lunch Supplies
115.12
Expenses 4710 · Summer Activities Supplies
109.12
Expenses 4711 · Summer Activities Nutrition
304.33
Expenses 4712 · Summer Activities Direct Payroll
16,256.00
Expenses 4713 · Summer Activities Parking
15.00
Expenses 4720 · Summer Activities Field Trips
8,155.55
Expenses 4731 · Summer Activities Camp Shirts
956.02
Expenses 4732 · Summer Activities Buses Chartered
3,984.42
Expenses 5212 · Phone Intercom-Rent
449.36
Expenses 5213 · Debt Service Expend #1
8,410.00
Expenses 5215 · Debt Service Expend #2
2,080.00
. TOTAL
462,585.86
462,585.86
Please Click Here for a List of Reports as provided per QuickBooks on our www.bcidot.org. This publication originated in November 1999 and was UPTD: April 27, 2008
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