- - - Rejoice in the Lord always ... again I say Rejoice !!! - - -

Various Links on this Web Site:      HOME  |  ABOUT  US   |    OUR PURPOSE   |   SITEMAP   |  COMPUTER FUND ACCTG  |  HELPS       

---

                   TO:  Interested Ministries                                                                                                                              FROM: Jim Bramer, Retired CPA-Audtor
                                                                                                                                                            Psalms 54:4             FILE:  0637-07/qbb

                    RE:  QB Transaction Dates                                                                                                                         Originated:  July 1995                                            

---

PREFACE

        We have discovered that QuickBooks (TM) (QB)  users can be a little confused by the QB system transaction "Dates". Please consider these aspects of QB dates:

• EOP = End of Period (either Month or Year)

• EOY = End of Year

IN  GENERAL

> Place into QB the date of the transaction .... not the date that you enter it into QB.
> It is seldom desirable to date anything the first of a month ... use the EOP date.
> As appropriate, link to make use of 0658-01 with regard to QB and Acct Receivable dates ..... especially re School Acct Rec - SCHAR - accounting.
> Link to 0659-02  regarding Special Purpose Fund (SPF) year end Balance Forward accounting applicable dates. 
> Please also Click here for more information along these lines.

ACCOUNT   PAYABLE

> Be consistent as to handling of bills incurred near EOP and especially at the EOY.
> DO NOT complete the financial statements for the EOP right on the last day of the month; hold the books open or wait until 5-7 days into the new period awaiting EOP entry of invoices/bills incurred before EOP.
> Be consistent in posting invoices of specific vendors the same way/time each month ... especially phone and utilities; recommend that part of your Month End Check list remind you about including specific vendors in the transactions of that month, etc.

EOM  PAYROLL

> Be consistent about handling Payroll Salaries/Wages and Payroll tax expenses incurred through the EOP ... use the EOP date regardless of the date on checks or when entered into QB. 

BANK   RECONCILIATION

> Do NOT complete the EOP reports until you have completed the bank reconciliation to insure that your QB numbers agree with the bank statement for that month. Have EOP consistency in handling Non-Check transactions.

---

      Please Click here for more topics having to do with the use of "QuickBooks and Ministry Fund Accounting"  on www.bcidot.org.  The bulk of this Publication originated in July 1995 and was . UPTD:April 30, 2008   

HOME  |  ABOUT  US   |    OUR PURPOSE   |   SITEMAP   |  COMPUTER FUND ACCTG  |  HELPS

---

       (1) An Online document, or WRIT (Writing), may be applicable to all Ministries, or it may be designed for just groups like: Evangelical Church, School, Missionary Agency or Organization, Christian Camp / Conference, or other named group.
        (2) WRIT formats include the perspective of   Jim@bcidot.org   via IOMs (Inter-Office Memos) to the Ministry Finance Team (MFTeam); THRDs, a hypothetical Online conversation with members of the MFTeam; GLEANINGS, or Scripture within context of the MFTeam; FWIW; A periodic editorial (For What it is Worth); TRUISM, or believed Ministry Finance principles; and FAQ, response to Frequently Asked Questions

---