Internet Fin Svcs Task Assignments 0109-10 ZZhlp

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                            TO: Interested Ministries                                                                                        FROM: Jim Bramer,  Retired Auditor CPA
                                                                                                                                                                  FILE: 0109-10/hlp

                             RE: Internet Financial Services Task Assignment                                         Originated July 2003                                


        Please read  5109  concerning the use of the Internet to care for "Church" Financial services.   Of course, there are similar applications for certain "Non-Church" Christian Ministries. 
        Please also be aware of this   Spending Control   web site and the information set forth   HERE .
       
       
Below is a list of the usual
Internet Financial Services Tasks.  Be sure and personalize to your specific circumstances.
        It is essential
that such tasks that are listed below be assumed by the appropriate person.
      


PEOPLE INVOLVED IN INTERNET FINANCIAL SERVICES:

    WEEKLY:

SEE BELOW:

CLARE - Local person who handles clerical tasks that includes the following:

Has the needed Computer system

Continually

Maintains mailing list in Computerized DonaMail file

Continually

Uses DonaMail file for mailing and Constituent/Donor contact purposes

As needed

Posts and balances donations information within the DonaMail file

XX

Provides deposit and funds information to FRAN

XX

Use such lines below as needed to identify other tasks:

As applicable

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

FRAN - Local person who does such things as the following:

Uses fast connection computer system via their Home

As needed

Has Microsoft Outlook so can process Email and attachments

Continually

Supervises Credit Card/Plastic buying

As needed

Supervises or does the weekly Donation processing/bank depositing

XX

Has an understanding of the use of Excel docs

Continually

Has an understanding of the QB Infrastructure and Chart of Accts

Continually

Computes weekly hourly payroll and send details to HOMER

XX

Writes Weekly Salary and Plastic checks

XX

Writes all other checks

As needed

Codes the weekly Deposit

XX

Receives Excel docs from HOMER and does the coding

XX

Emails coded Excel docs to HOMER

XX

Receives Weekly reports and Proofs

XX

If Proofs are OK, then distributes to leadership

XX

Processes payroll tax returns from data supplied by HOMER

As applicable

Use such lines below as needed to identify other tasks:

As applicable

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

HOMER - Remote person like an Accountant who serves via the Internet

Their Computer system is often at their home

As needed

Has applicable QB file on their Computer system

Continually

Has Microsoft Outlook so can process Email and Excel attachments

Continually

Establishes the QBs infrastructure and Chart of Acct

One time

This includes Clergy and Hourly payroll earnings records etc

One time

Downloads weekly deposit and check info from ECCU's Web Service

XX

Places above download into QBs file

XX

Converts such info to Excel Docs and Emails to FRAN

XX

Receives coded Excel Docs from FRAN and updates the QB file

XX

This includes updating Clergy and Hourly payroll earnings records etc

XX

This includes applicable Online Looking Over your Shoulder -- Click here for how it can be done.

XX

Process agreed Reports via QBs and Emails to FRAN

XX

Provides FRAN with payroll withholding data via QBs

As applicable

Use such lines below as needed to identify other tasks:

As applicable

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________


         The bulk of this publication originated in July 2003 and was .    UPTD: March 09, 2012 

ABOUT  US   |  OUR PURPOSE   |  TABLE OF CONTENTS   |  SEARCH  MATTERS  |  HELP DETAILS   |  FUND ACCTG VIA COMPUTERS   |  GLOSSARY