2028-07 DAGs at Ministries -2028-07 ZZeod

"EDITED ONLINER DIALOGS"


TOPIC DAGs at Ministries                                                                                                                                    Date: November 2001

TOPICAL OVERVIEW: Info about the use of Dollar Accountability Groups (DAGs) for expense control as managed within QuickBooks (TM) (QB) 

FILE: 2028-07                                                                                                                                                              UPTDMarch 09, 2012


TO Bcidot.org: 
     As a Mission Agency we want to use the QB System to not only immediately know our Staffer/and Mission Project Donor Designated balances, but to also know the status of our various Operational Departments.  Share with us as to how we might do this.
TO Onliner:
    Please first look over our 0041 link content where we discuss the SPFunds and the GPFund.  A number of Ministries with needs like yours use our recommended QB Method Three    to accomplish this.  In essence they do not use the usual QB Income and Expense accounts for the GPFund operations.   All Dollar Accountability Group (DAG) Operating transactions, as well a all Donor Designated Funds,  flow to the named QB Equity Account. Click here for more DAG info.  
 
TO Bcidot.org:
    What you have described sounds like what we probably want to do since we operate on the basis that we can only spend what comes in, etc. Discretionary money is "Allocated"  to what you call DAGs and then the person responsible has to stay within their Allocation.  A department's DAG fund should NEVER have a deficit balance since that means that their Departmental expenses have exceeded their Allocation.
    Do you have any samples of this system?

TO Onliner:     
    Yes, see the "Church Operations DAG Report" below.
    Also, I need to point out that the QB Class feature is used to keep track of the various types of expenses like Salaries/Benefits, Supplies and Expenses, Travel Costs, Professional Fees, Insurance, etc etc. etc.  
    Notice in the report below how the deficit DAGs, like the Sal/Benefits and the Music Ministry, are feeding off of the surplus of the other DAGs.
 

Church Operations DAG Report

(Brackets) mean deficit

900

Unallocated GPFund Income

$ 0

901

Salaries/Benefits

$ (2,504)

905

Senior Pastor Ministry

$ 1,250

910

Family Ministry

$ 3,650

930

Pre-School Ministry

$ (365)

940

Children's Ministry

$ 850

950

Youth/Career Ministry

$ 1,000

970

Music Ministry

$ (4,500)

985

Missions Ministry

$ 119

990

Property

$ 750

998

Gen Office and Admin

$ (250)

Total

$ 0

  

          As most of you know, we here at  www.bcidot.org   dialog by email with Onliners regarding Ministry Finance (MinFin) matters.  Above are what we call  "Edited Onliner Dialogs", or edited version of actual dialogs with some of you, but we have honored your privacy and not used your name or that of your Ministry. Our purpose is to make topical MinFin information available to any interested Ministry Finance Team so you can learn from another Onliner's perspective.          Thanx - Jim Bramer  - Proverbs  9:10


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