Internal Control Self Exam Questions at a Church    5039-77  ZZchu

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               TO: Interested Churches                                                                                     FROM: Jim Bramer, Retired CPA-Auditor 
                                                                                                                                                   FILE: 5039-77/chu   

               RE:  Internal Control Self Exam Questions at a Church                             UPTD: April 24, 2010


       As with other Ministry  "Self Exam"  matters (see below for such resources),  any red, or yellow, responses below means that your Church should remedy.       
 

Green

Yellow

Red

1 - Do we count and record offerings immediately after they are received? Every

moment they sit uncounted leaves them open to theft.

2 - Are offerings always stored in a secure or well-supervised area?

3 - Do we count our cash and checks twice for accuracy? To err in addition

is human. But the more we check our work, the more we avoid careless mistakes.

4 - Do we place offerings in lockbags (money bags provided by the bank requiring

a key to open) after counting?

5 - Do we place the lock bags in a safe or a night depository until the bank opens?

6 - Do we strictly limit who has access to the safe?

7 - Do we change the safe combination when someone is no longer authorized to use it?

8 - Do we make sure the same person is not involved in more than one financial

procedure (collecting funds, counting funds, recording the giving,

authorizing expenditures, writing the checks, auditing the account)? The

more access a person has to the various procedures, the greater the ability

to misuse funds.

9 - Are any persons authorized to write checks against church funds held responsible

through an accounting/auditing system?

10 - Do we provide the bank with annual updates of persons authorized to sign checks

against any account associated with the church? Some banks are, surprisingly,

not strict about who signs checks for a church.

11 - Do we issue annual receipts for giving? This is another way to determine that

what comes in has, in fact, been accounted for.

       
12 - If you maintain a non integrated donation account software system, do you regularly verify the agreement of Control Acct and Subsidiary List -- see  0021 for details      

See more "Self Exam" resources below:

Fiscal Exam                                    0075
Internal Controls                            0039
Means of Self Exam                      0005
Ministry Self Exam                         0901
Ministry Business Admin            0923
QBooks Self Exam                        0603
Ten Commandments                    0032
Truism Compliance                       0069

   Let us know at   Jim@bcidot.org  if you have any comments or questions.


       This publication originated in December 2002 and was UPTD: April 24, 2010

ABOUT  US   |  OUR PURPOSE   |  TABLE OF CONTENTS   |  SEARCH  MATTERS  |  HELP DETAILS   |  FUND ACCTG VIA COMPUTERS   |  GLOSSARY