- - - Rejoice in the Lord always ... again I say Rejoice !!! - - -

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                                TO:  Interested Ministries                                                                                                   FROM: Jim Bramer, Retired Auditor-CPA
                                                                                                                                                                                   FILE:  0095-77/all    

                                 RE:  Treasurer, Volunteer Ministry                                                                                  Originated:  July 1988                          

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    What a critical person to the ongoing health of a Ministry!!!! 

    Of course, I am professionally biased, but folks serving in this position on your Ministry Board can provide such a tremendous service to your Ministry. It is so extremely important that this vital Board official NOT BE HONORARY only. Perhaps the following observations will help your Board and the Treasurer do this job even better.

•    This important board position should require a written job description which would include mutual expectations. Go to   0074  for more info.
•    An Honorary Board Treasurer implies inactivity and the money control is entirely with the staff, when it should be a major function of any effective Board.  The ministry needs an active and appropriately involved person.
•    Make every effort possible to have a clerical person at least write the checks and make the deposits.  Every Ministry has its own size and culture, but strive to NOT expect this Board official to be the bookkeeper who processes financial transactions --- their valuable time should be spent in other consequential endeavors.
•   Please go to  5010  for thoughts about various options available to small Church/Ministry in taking care of their accounting tasks, etc.
•    The Board Treasurer must be postured for Ministry money speeding control establishment and related follow up. See content of  0010  for more info re Ministry Budget matters.  
•    This Board official MUST be the major communicator of the Ministry's financial history, current status and financial projections ------ especially at Board meetings.
•    This person should chair and give agenda/meeting leadership to an effective and viable Board Finance/Audit Committee.  See  0000  for more info about Ministry Finance Teams.
•     There needs to be an understanding with Ministry staff as to the availability of this volunteer.  Thoroughly understand and respect how often this person will be at the Ministry office and when this person is available during their normal working day.
•     This Board official needs to provide leadership in knowing, articulating and monitoring Ministry Finance Policies and procedures.  At  5005  you will find information at a Church on this topic.

    When you recruit a Volunteer Board Treasurer,  be sure this vital Board official knows in writing what is involved.

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     The bulk of this Publication originated in July 1988 and was  .  UPTD: May 03, 2008  

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        (1) An Online Document, WRIT (Writing), may be applicable to all Ministries, or it may be designed for just groups like: Evangelical Church, School, Missionary Agency or Organization, Christian Camp / Conference, or other named group.
        (2) WRIT formats include the perspective of  Jim@bcidot.org   via IOMs (Inter-Office Memos) to the Ministry Finance Team (MFTeam); THRDs, a hypothetical Online conversation with members of the MFTeam; GLEANINGS, or Scripture within context of the MFTeam; FWIW; A periodic editorial (For What it is Worth); TRUISM, or believed Ministry Finance principles; and FAQ, response to Frequently Asked Questions.

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