Chairperson, Suggestions To   0085-01   ZZall

                                                              - - - Rejoice in the Lord always ... again I say Rejoice !!! - - -


                                TO:  Interested Ministries                                                                               FROM: Jim Bramer, Retired Auditor-CPA
                                                                                                                                                              FILE:  0085-01/all

                                 RE:  Chairperson,  Suggestions To                                                           Originated:  May 1998 


    These suggestions could pertain to the Chairperson of any Ministry Board or Committee, but, of course,  our emphasis is the Board Finance Committee or the M)INISTRY (F)INANCE (T)EAM - MFTeam .
    The Chairperson is the key to getting the job done! The Finance Committee (FinCom) and/or the MFTeam will function according to this person's leadership. The group will be responsive, address relevant issues  and meet needs to the degree the Chairperson gives effective leadership and direction. 
    Please consider the following PLEASE DO and PLEASE DO NOT suggestions below.

PLEASE DO:

 1.    Work up meeting agenda with the Ministry Officials in advance of the meeting itself.
 2   . Provide members with written agenda in advance.
 3   . Start promptly even if members are late (they'll soon learn you'll start on time).
 4.    Lead courteously yet firmly to insure that everyone is heard.
 5.    A consensus of the members is very significant; if not possible, be sure all have opportunity to express themselves.
 6.    Be sure the MFTeam meetings and activity dates are calendarized.
 7.    Personally maintain posture of independence so views of others will be expressed.
 8.    Be "goal-oriented" so that issues and needs are defined and targeted.
 9.    Insist on the appropriate blend of fellowship and business during the meeting.
10.  Contribute to a clear understanding of the real issues and needed resolutions
11.  Be sure MFTeam actions are documented for both future reference and appropriate follow through.

PLEASE DO NOT:

A>    Wait until the last minute; plan ahead for effectiveness.
B>    Allow regular meetings to go beyond two hours, if possible.  Discretely take long meeting breaks.
C>    Allow meeting discussion to go off on "tangents". Stay with the agenda.
D>    Permit matters to "dangle"; insist that group reach a decision whether to act or properly defer.
E>    Permit one person to do all the talking.
F>    Attempt to do all the Committee work yourself. Share the work with other members
G>    Allow the Ministry Executive, or other Officials, to dominate the meeting and contribute to your Group being a "rubber stamp" of management.
H>    Forget to use proper parliamentary procedure.
J>    Permit side discussions; all of the members need to hear someone's input; not just his/her neighbor.
K>   Forget the absentee member; s/he should inform you in advance. If not, find out why absent, etc.

OBSERVATIONS:

        --  CLOSURE ON ONE  ISSUE  AT  A TIME
        --  COURTESY AND  JUSTICE TO  ALL
        --  THE LEAST TALKATIVE  MEMBER  MUST  BE  HEARD


     The bulk of this Publication originated in May 1998 and was  .  UPTD: March 09, 2012   

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        (1) An Onliner Document, or WRIT (Writing), may be applicable to all Ministries, or it may be designed for just groups like: Evangelical Church, School, Missionary Agency or Organization, Christian Camp / Conference, or other named group.
        (2) WRIT formats include the perspective of   Jim@bcidot.org   via IOMs (Inter-Office Memos) to the Ministry Finance Team (MFTeam); THRDs, a hypothetical Online conversation with members of the MFTeam; GLEANINGS, or Scripture within context of the MFTeam; FWIW; A periodic editorial (For What it is Worth); TRUISM, or believed Ministry Finance principles; and via FAQ, response to Frequently Asked Questions