Tasks - Business Office/Finance 0074-01 ZZall

		Named
TASK DESCRIPTION	Bookkeeper	Official	MFTeam

General
1. Hire, fire Business Office staff	________	________	________
2. Cash Flow Management	________	________	________
3. Determine priorities of cash outflow	________	________	________
4. Establish and maintain Bank relationships	_______	_______	_______
5. Authorize purchases-function as primary
purchaser		________	________
6. Insure that accounting system
provides relevant data and
requirements	________	________	________
7. Be final authority re accounting
system coding & transaction timing.	_______	_______	_______
8. Interact with Department
heads and Board, insure
understanding of Financials	________	________	________
9. Inter-act with government
*reps and all other 'guests'*	________	________	________
10. Articulate and recommend
financial policies to the Board	________	________	________
11. Provide necessary training
to sub-ordinates	________	________	________
12. Monitor Insurance needs		________	________
13. Be corporate financial planner; insure
such plans are developed and evaluated.	_______	________	_______

REPORTS
1. Cash on Hand Status; portion available
and portion restricted & why; daily/weekly ________			_______
2. What bills are due and when.
Daily/Weekly	________	________	________
3. Restricted fund bal info Daily/.Weekly	_______	_______	_______
4. Prepare and process reports to
decision maker -- Daily / Weekly	_______	_______	_______
*5. Budget to Actual* reports**
Upon request and Monthly	________	________	________
6. Balance Sheet info regularly		________	________

RECEIPTS and RELATED Matters
1. Open and process Money Mail	________	________	________
2. Prepare Receipts; donors and others	_______	_______	_______
3. Maintains and reports on
giving/donations	________	________	________
4. Receivable acctg maintenance
and status reports, & dunning		________	________
5. Deposit money to Bank	________	________	________
6. Code and/or prepare Cash
receipts Journal; Post to General Ledger	________	________	________
7. Answer donor/Acct Rec questions	________	________	________

DISBURSEMENTS AND PAYABLES
1. Authorize Non payroll check prep	_______	_______	_______
2. Prepare and write checks	________	________	________
3. Sign checks less than $ 750.00		________	________
4. Co-Sign checks over $ 750.00		________	________
5. Petty Cash custodian	________	________	________
6. Code checks/prepare disbursement journal
and post to General Ledger	________	________	________
7. Bill to pay maintenance	________	________	________

PAYROLL
1. Authorize pay & allowances rates	________	________	________
2. Prepare and write pay checks	________	________	________
3. Maintain earnings records	________	________	________
4. Prepare payroll tax returns; depositary
receipts/Qrtly/annual settlements	_______	_______	_______
5. Prepare payroll journal & post to G/Ledger	________	________	________

OTHER
1. Reconcile Banks	________	________	________
2. Complete and finalize General Ledger.	________	________	________
3. Process Budget data	________	________	________
4. Financial Statement prep & verify	________	________	________
5. Respond to Financial Stmt questions	________	________	________
6. Maintain supply of acctg stationery	________	________	________
7. Complete and report - year end Financials	_______	_______	_______
8. Filing of annual IRS & State returns	________	________	________
9. Applicable paper filing; mail processing
requirements.	_______	_______	_______

BUDGETS
1. Budget controller for all Departs	________	________	________
2. Be sure Budgets are developed		________	________
3. Present Budgets to Board
for authorization		________	________
4. Coordinate budget changes/updates		________	________
5. Insure that decision makers
comply with Budget constraints		________	________

PROPERTY
1. Maintain property records	________	________	________
2. Tie property records to General Ledger	________	________	________
3. Property Tax filings	________	________	________
4. Property Maintenance issues		________	________
5. Vehicle issues	_________	________	________